How to Write a Motivation Letter?


Your resume represents your qualifications, achievements as well as strengths and weaknesses. Applying via CV only may reflect general academic and professional information about you but it may also be seen as lacking an impressive representation of the drive and dedication you possess. This is where a motivation letter comes to the rescue as it is commonly sought by educational institutions as well as organizations from applicants. Through a motivational letter, you can clearly express your passion, eagerness and diligence about how your dream course can illuminate your career path as well as the benefits you can bring to the institute or Want to join the organization (whether as a student or employee). Let’s learn how to write a motivational letter for university, job application, internship and more with the help of samples/examples!

In This Article

What is a Letter of Motivation/Motivation Letter?

A motivation letter explains why you are an ideal candidate for a certain program/position. This is usually a one-page document that accompanies your resume. Generally there are 4 purposes for which one is required to draft it:

  • For Admission: If you are applying to a university or college to get enrolled in an educational program for any level (undergraduate or postgraduate).
  • For Training/Internship: If you want to get into a full-time internship with an organization.
  • For Employment: When you want to apply for a job profile at an organisation.
  • For Jobs in the Social Sector especially NGOs: Non-profit organisations generally demand motivation letters to analyse the interests and intentions of job aspirants.


Why Do You Need a Motivation Letter?

Motivation letters are usually required for all students planning to go for Master’s and PhD level degrees as well as international degrees. Committees use motivation letters to determine whether you are suitable for a program or degree as places at university are scarce. Furthermore, university departments sponsor graduate research programs such as master’s and PhD, so it is important to carefully assess whether a prospective student’s research interests are a meaningful use of their resources.

What is the Difference Between a Motivational Letter and a Cover Letter?

Often students get confused between cover letter and motivational letter, it is important to note that the purpose of cover letter is to highlight some specific information mentioned in your resume and align it with the job requirements as well as the company profile . , To put it simply, a cover letter is an introductory letter of your resume to the hiring authority, whereas a motivational letter is primarily used to highlight how your interests, motivations, and aspirations match the academic program you are pursuing. Accounts you want to study or job profile you want. In order to apply. All specialized organizations are looking for individuals who can prove to be an asset to the company. Thus, it should deliver your intention and enthusiasm using the main feature as your inspiration.

Every document that the university or recruiter asks for serves a particular purpose. Often, candidates remain confused between two such documents – a cover letter and a motivation letter. A cover letter is a professional letter sent to an employer/recruiter along with a resume or CV. Cover letters are commonly used by companies, recruiters, and recruiters, while motivation letters are used by university admissions offices, educational institutions, and internships. The purpose of both letters is to inform the recruiter or educational officer why you are the right candidate and to allow candidates to explain in detail their motivation, interests, hobbies, achievements and career/academic future.

Related Read: Cover Letter for Fresher

How to Structure Your Motivation Letter?

If you’re targeting your dream institution or organization, presenting your motivation in an engaging manner can be a complete game-changer. Ideally, the motivation letter should be of only one page in which you should introduce yourself, describe your qualifications and achievements and highlight your interests as per the course/post you are applying for. Knowing the structure of your letter is important to understand the key elements you need to add. Generally, the structure of a motivation letter can be any of the following:

  • Either you can opt for a traditional methodology of a 3-paragraph motivation letter wherein there will be an introductory paragraph, body of content and conclusion.
  • You can also use the 5-7 paragraph structure. You can divide the body of the letter into pointers elucidating 1-3 sentence paragraphs. 

Coming to the discussion of choosing the format, if you want to be more factual and want a diverse number of achievements, you can choose 5-7 paragraph style through which you frame each achievement individually in one point. Can insist. On the other hand, if you prefer a storytelling approach, you can choose a 3 paragraph format without giving your letter much pause.

Motivation Letter Template/Example

Format of a Letter of Motivation

Now that you know the two main structures you can choose from, let’s have a look at the major inclusions in the format of a motivation letter:


A crisp, engaging pitch about yourself explaining why you want to apply. Some mandatory mentions are:

  • Personal details (Name, Address, Email, Profile, Work Experience if any)
  • Write about the course, internship or job profile you are applying for and also mention why,
  • Start by putting down the general reasons explaining why you are applying to the course, internship or job position. Afterwards, dive into the main body of it.

Motivation Letter Example

To: School/Institution
Phone Number 
Relevant Social Media Handles (LinkedIn, Quora)
Dear ____
My name is (_____) and I would like to express my interest in applying for the Doctoral program (PhD) in Political Science at _____ (university name). I have always dreamed of becoming a politician and helping give back to my country, and I believe that a PhD in Politics from ______ (University Name) would set me miles ahead to reaching my goal. 

Dos and Don’ts

Sometimes expressing your enthusiasm for getting into an educational program or organization cannot be done at all by a resume as it limits you to putting forward only facts and figures rather than the motivations and inspirations that drive you to make it. Inspires to move forward. This is where a motivation letter comes in to ensure that your application stands out from the pile of other documents. Below are some quick tips and tricks for drafting your motivation letter:

  • While writing the letter, make sure you know the concerned person to whom you are applying. Research the name and designation of the concerned individual and address them accordingly.
  • Gauge the requirements of the program/profile and explain how you are the right fit for it. 
  • Mention how your beliefs and interests align with the organisation/university’s vision and mission

How to Write a Motivation Letter?

A motivation letter is written for different purposes such as for internships, job applications, university etc. Now that you know about a motivation letter, you should learn about how to write one. The best way to write it is by creating a genuine letter.


This is the main part of the letter. Describe your accomplishments, educational and professional journey, and career aspirations. Explain your skills and passions in detail while articulating your enthusiasm towards your chosen course or job profile. Keep it factual and brief. Most of the time, fabricated stories are easily detected by professionals who investigate a variety of letters every day. Maintaining accuracy in your story is strongly advised. You can also use metrics to validate your qualifications.

Have a quick example of a motivational letter at some major add ones:

  • My passion for ____ began when ______.
  • I aspire to _____ because ______.
  • I have been a part of _____ for _____ months/years. It’s the best thing for me because of ______.
  • I remember once when I______ which made me realize that I_____.
  • _______ resonates with me because ______.
  • What distinguishes me from my peers is _______. 


Finally, to conclude, you can wrap up your letter and read it thoroughly before sending it.  Here are some of the points to help you with the concluding paragraph of the Motivation letter.

  • Summarize your major points: “I believe that I would be an appropriate fit for the program because of _____
  • Mention your long term goals: “I would be obliged to be a part of _____, as it would allow me to _____ 
  • Finally, pay regards to the reader with a ‘thank you’.

Sample Motivation Letter for University

Once you are familiarized with the structure and elements of a motivation letter, let’s provide you with a motivation letter examples and samples to help you understand the tone and style as well.


Sample Motivation Letter for Internship


Sample Motivation Letter for Scholarship Application

Sample Motivation Letter for Job Application

Sample Motivation Letter for Job- 2

Motivation Letter for Study Abroad


How do I write a motivational letter?


The best way to write a motivation letter is to write down all your ideas, experiences and achievements align them with your future career goals and then craft a creative and thoughtful essay to impress your employers or university admissions, officer.


How do I write a motivation letter for a job?


A motivation letter is designed to help the employer gain insight into why you are the perfect candidate for the position. Following the proper structure, writing short sentences and talking about your experiences, skills, and education is essential for a motivation letter.


How do you end a motivational letter?


‘Yours Sincerely’ or ‘Best Regards’ or ‘Thank you for your time’ are perfect sentences to end a motivational letter.


How do you begin a letter?


You can begin a motivation letter with Dear Sir/Madam or if you are aware of the person you are addressing then you can mention their name and designation.

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