LOI (Letter of Intent): Meaning, Template, and Samples

Letter of Intent

Used primarily in business transactions, a letter of intent (LOI) is a document that announces an initial commitment to do something, such as applying for an educational course at a college or university, a business deal, or a job. This document is written in the form of a letter and includes the signature of the author. All those students who are willing to draft a letter of intent for their dream school or university must know the right way to draft it. Here is a blog that aims to guide you through tips and tricks, letter formats and samples.

In This Article

What is an LOI?

Let’s say, you’re browsing a website and you find a job or business that might interest you. You are planning to send a letter where you express your desire to work or do business. As the name implies, a letter of intent (LOI) is an expression of interest to an employer for the opening they are considering. Letter of Intent can also be given to those organizations which do not have vacancies for a particular job. This includes a 3-4 paragraph description of why you are a good fit for the job. The letter begins with a hook followed by examples of your accomplishments and interests.

Importance of a LOI

Often, companies and institutions face difficulty in appointing a suitable person for a specific vacancy. The letter of intent alerts hiring managers and employers with details about your qualifications and skills to be considered for the appropriate position. Also, there may be multiple job openings in some companies and the letter of intent helps in shortlisting the candidates whom the organization considers suitable and can be considered for the next round. Based on the qualifications, experience, and skills stated in the LOI, recruiters may find a job position for you that was not previously available or planned. Unlike established firms, startups and non-profit organizations often resort to letters of intent. If a company asks you to submit a letter of intent, it may be that the company is new and looking for candidates to expand and start new positions.

Tips to Write a Perfect LOI 

Being an essential part of your application for overseas education, it is important to try your best and convey the right idea through the letter. When drafting your LOI, aim to keep these essential tips and tricks in mind.

  • Stick to the format: It is important that your letter is laid out correctly. This makes it easier for the reader to know your strengths, achievements, etc. at a glance.
  • Do your Research: Make sure you research thoroughly about the company you are applying for. It shows dedication and can also impress the reader. Know the company’s mission statement, website and fundamental services.
  • Have a powerful start. Hook the reader in the beginning for better impact.
  • Add at least 3 Reasons stating why you are fit for the position. Use numbers and add the best reasons that are relevant to the job.
  • Avoid exaggeration and try to keep the entire letter crisp and to the point. 
  • Always proofread your letter or get it examined by a professional.

Check Out: Relieving Letter

Letter of Intent (LOI) Template

Like the other formal documents, LOI also has a prescribed format to follow. Regardless of the intention of your letter, the format of it remains the same. Have a look at the format mentioned below-

[Sender’s Name]
[Sender’s Address]
[E-mail]

[Reciever’s Name]
[Reciever’s Designation]
[Reciever’s Address}

Dear ______

[Body]

Your’s Sincerely
[Sender’s Name]

LOI Sample 1

Aisha Kapoor 
12/26 Shalimar Bagh
New Delhi-88
contactaeysha@fmail.com 

Dr Steven Johson
Dean of the College of Social Science and Humanities
University of California
23-Z Central Avenue
California- 556637

Dear Dean Johnson,

I am applying to your master’s course in Elementary Education for the winter intake of 2021. After securing my bachelor’s degree in Elementary Education from Boston University, I worked for 3 years as a full-time teacher for 3rd class at the St. Marry Elementary School in New Delhi. 

I have always wanted to be a teacher since the eighth class as I was inspired by my own experiences with my maths teacher. While I was in school, I struggled to understand the basic concept of division. My maths teacher identified my weakness and helped by tutoring me in the subjects even after school. My teacher dealt with me with great patience and one day it clicked. After weeks of practice, I understood what I was doing. 

Inspired by the hardship of my teacher, I decided to pursue my career along the same lines. Hence, I have applied to your esteemed university to pursue a master’s degree in Elementary Education. The institution’s reputation, as well as remarkable teaching in the domain of educational programs, is the foremost reason for my decision to attend the University of California. I have applied for the New Teaching Models track as it aligns best with my topic of the thesis.

Thank you for considering my application. I would be obliged to continue my studies and pursue my passion at the University of California. 

Yours Sincerely
Ayesha Kapoor 

LOI Sample 2

Anukriti Gupta
AK-56/ Shalimar Bagh
New Delhi-110078
contactanugupta@hotmail.com

Mr Harshit Khandelwal
Dean of the University of Essex
24-Central Avenue

Dear Mr Khandelwal

I am writing this letter to inform you of my interest in the Masters of Science in Environmental Management Program at the University of Essex. I have duly submitted my entire application form along with all the required documents. I have secured an undergraduate degree in Environmental Engineering from the University of Texas, where I secure a GPA of 4.02. 

When I was in high school, I got influenced by waste management and went on a field trip to the local landfill. There I learned that it takes ample time for many common waste materials to decompose, hence, I realised I wanted to pursue a career in this field and was eager to generate more useful ways of waste management. Thus, I earned a bachelor’s degree in Environmental Engineering. During my coursework, I worked for several waste management companies. I have been awarded a financial bonus as I created a device for disposing of plastic waste and recycling newspapers, broken toys etc.

I believe that my academic and professional journey makes me a worthy addition to the list of students at your esteemed university. I am looking forward to learning through your interesting program of Masters of Science in Environmental Management as it will equip me with the right knowledge of the field. 

Yours Sincerely
Anukriti Gupta

FAQs

What is LOI?

A letter of intent is a formal document expressing one’s intention to engage in a specific activity like enrolling in a college or university, applying for a job, entering a business agreement, or pursuing a partnership. You can display your intent by outlining key terms and expectations.

What are the key components of a Letter of Intent?

This letter should include the name of the student, a clear statement of intent, specific terms and conditions, any important deadlines, and a signature to indicate authenticity and commitment.

What is the significance of a Letter of Intent?

A Letter of Intent holds significant importance as it serves as a formal declaration of intent in various contexts, such as business negotiations, job applications, and academic pursuits. It helps establish initial terms, expectations, and commitment between parties before finalizing a formal agreement or contract.

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